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28/04/2022

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Cyber Safety At Work: 10 Important Tips To Obey

Updated on: 20/05/2022

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Cyber safety at work is a pivotal thing in the offices and workplaces. While most people might think that this is unnecessary, maintaining proper cybersecurity offers a company more stability. Cybersecurity currently is a global issue that is affecting a lot of companies of all sizes and each employee at all levels of a business. It is the right time for the enterprises to consider this issue seriously. 

In fact, in today's connected era, where the Internet-of-Things (IOT) enables everything from the connected pacemakers to the smart fridges, it could be argued that the security and safety now go hand-in-hand. The businesses must pay the same attention and care to cyber security as they usually do to the Health and Safety Act, if they want to save their businesses from the potential damage caused by the severe cyber attacks

When considering the critical infrastructure, the cyber risks are not limited to damaging the reputation of a company or losing the customers’ data but extend to potentially jeopardize the individual safety as well. Thus, in this article, we have brought to you the top 10 cyber safety at work tips that you and your employees must follow to stay safe. But before that we will answer two most important questions in this regard in addition to what is cyber safety

If you are an organization that is associated with students and their education, you must also stress a period or two on cyber safety for students and make them aware of internet safety tips for students.

Why Must You Boost Cybersecurity In The Workplace?

Cybersecurity is increasingly getting important in the workplace solely due to the impact it can have on the individual aspect of business from the safe storage of information to the prohibition of data breaches that could impact the revenue. At their worst, the cyber attacks acnm put the companies out of the business or even cause the firms to get penalized by huge fines from the Data Protection Authorities or the DPAs, which is something that will become increasingly significant when the General data Protection Regulation (GDPR) of EU takes complete effect. 

Luckily, in most of the ‘switched on’ firms, the cybersecurity has become even more high profile and became a ‘boardroom agenda’. The companies are regularly conducting cybersecurity training awareness programs, where the security teams have been empowered by the boards for protecting themselves from the latest threats. 

It is a danger if you do not know it is well publicized. The statistics have revealed that 28% of the data breaches are internal. A 2015 study from the University of Alabama at Birmingham had revealed that three out of four companies view the negligence of their employees as the greatest threat to their data. The study has also found out that nearly 75% of the employees upload the classified work files to their personal cloud accounts. 

These numbers are at risk of significantly going higher as the companies embrace the cloud and become even more connected via the Internet of Things. 

Why Must Companies Make Cybersecurity Important?

The companies that prioritize cybersecurity will likely even see greater benefits from better defense as well as a few successful cyber attacks to more funding from the technology solutions board. Thus, a stronger defensive posture will ensure that your company improves on the grounds of brand reputation. Otherwise, it will negatively impact the corporate reputation in the event of a data breach. 

Additionally, some would even argue that the agencies and the top firms simply have to embrace the cybersecurity as the cybercriminals are leveraging the latest and complex technologies, cybercrime-as-a-service is commonplace, and the urge for the businesses to use the data for the competitive advantages forces them at great risk. Thus, cybersecurity has to be a top-tier priority from the company boardrooms on down in case the digital businesses are to be protected truly.

10 Important Cyber Safety At Work Tips For The Management & Employees

We come to the office everyday and often follow the same routine. We are mostly unaware of the cyber dangers and the implications that we face. Keeping yourself and your company safe is a part of everyone’s job. By becoming even more aware of these dangers by conducting very small changes at work, you can also help to keep yourself as well as the organization safe from any data breaches and cyber attacks. Here are the tips at your disposal.

1. Keep All Your Passwords Safe

We often mention that the passwords are like toothbrushes. Thus, it follows some of the rules such as:

✅ Never Share Your Passwords With Anyone. You must not disclose your passwords to your colleagues as well. All of your passwords are your secret and thus it is only you who would know these.

Never leave Them Open Laying Around. In other words, you must refrain from writing down the passwords on a piece of paper or on a notebook that might be  laying around on your table or desk. Make a habit of storing the passwords somewhere that you consider is secure enough to not anyone get to them. 

Change Your Passwords Regularly. Similar to your toothbrush, you must always change your passwords often. Using the same passwords for a longer time and on a variety of websites, can increase the risk of a hacker gaining access to the accounts that they have the passwords to. 

The same thing is applicable for the company information as well. Making use of these passwords, the hackers will attempt to target the vulnerable websites that you or your company probably uses but are not as protected as they are required to. This is the reason using the same password in the workplace breaches the rule of cyber safety at work. Additionally, you are required to create strong passwords for each and every login using upper case letters, lower case letters, numbers and symbols. 

2. Offer Access To Authorized People Only

Never let anyone follow you at your office entrance or at any other point in the building. It is completely fine to ask someone where they are going and let them inform you if they have any identificationYou should also not expect anyone to let you into the building without a legit pass or confirming who you are. You must also escort any unknown person entering your office space first to the reception in the bid to enter their entry. If you do not do this, then you could potentially be permitting a fraudster access to your workspace where they can easily access all the important information and documents of your company. 

3. Follow The “Ctrl+Alt+Del” Method

Always set a password to your system be it a laptop or a desktop just as you would do to your phone. Whenever you are leaving your seat for any reason, make sure to lock your system. For that, use the Ctrl+Alt+Del keys on your system and click on the “Lock” option. Alternatively, you can also use the shortcut Windows+L. Make sure to lock your system even if you are going for the bathroom or taking a bite sized break. 

4. Store All Data On A Shared Drive Or Cloud

This is probably the best way to get your work done and save the data simultaneously. You must try to work on a platform that is shared such as Microsoft SharePoint or Google Drive Suite. If you cannot use these you must make sure to regularly backup all your data on a reputed cloud service. This would be a savior if there is any unfortunate event such as ransomware attack. Never ever rely on working from your desktop as your system might fail anytime and you might lose some important data and files. 

5. Never Get Tricked Into Clicking On Any Attachments Or Links

You might have noticed or experienced the heavy influx of the emails on your email address everyday. With such an incidence, it is quite easy to get tricked into clicking on an attachment or link that might look like it has been sent from someone trusted. With the phishing emails becoming even more realistic as well as convincing, you will have to think a step further on how to dodge such emails. 

6. Regularly Update Your Computer

Regularly updating your system might seem inconvenient and it is quite tempting to click the “update later” option. However, the updates patch the newly discovered security vulnerabilities and also fix the gaps that the hackers can make use of to attack your system. Thus, if you are still running the old version of your systems and programs, you must consider updating it right now. Otherwise you are keeping the vulnerabilities to attract the hackers looking for such opportunities. 

Additionally, the anti-malwares, anti-virus or the anti-spyware and the several other related security programs can keep your machine protected to some extent. However, keeping your software updated is one of the best methods of protecting against the malicious code and the hacking attacks.

7. Do Not Offer Your Account Details

You must never offer your bank account details to anybody who asked for it. You must also not disclose the payment details to anyone over the phone, email and online venues unless you are sure it is from a secure person that you can trust. If you are not sure, then never take any action until you can confirm the transaction with the appropriate person. 

8. Restrict Using The Public Wireless Networks

The public wireless networks might seem to be convenient, especially if you are traveling for work. However, it can also be a heavy threat to your privacy which means that you might reconsider thinking twice before connecting. If you work for a company, you possess a legal obligation to protect the privacy of your internet activity.

You might have encrypted your home WiFi. However, you must keep in mind that the public WiFi at the coffee shop where you might want to work is not encrypted. This means that you are at risk where people can monitor your online activity. WiFi makes use of the radio waves and the radio waves are direct. They broadcast which means that anyone within the range can see everything that you are doing online if they possess the right software.  

This refers to the fact, without proper protection, people who wants can see:

✅ Every website that you visit.

✅ Every bit of the text that you send out.

✅ Your login information for the different websites.

The danger in this case is clear and thus you would always want protection. Many times, the free WiFi seems too good to be true and thus, sometimes, it really is. If you are connected to a WiFi network and possess no idea on whose network it is, then you need to be aware of the fact that the network has been kept open to steal your personal information. 

You need to keep in mind that setting up a WiFi network is neither too expensive, nor too hard. The scammers have started doing so having high hopes that they can steal the passwords and the other important information. If you ever connect to any network having the name “Free WiFi” and it is not password protected as well as bearing no welcome screen, then it might just be a trap.

9. Keep Your Desk Tidy

If you possess passwords written on a piece of paper and laying around your desk alongside some important files and account details, then you are openly exposing your confidential information for the world to see. If you ask why someone would want your login credentials, then it becomes a must to let you know that your details could be the gateway to exactly what a hacker requires in the bid to gain access to the company information. 

This might have major consequences and even a life changing effect on your organization. Thus, it is mandatory for you to always keep a tidy desk to avoid a possible breach.

10. Report Anything Suspicious To Your IT Support Team

Irrespective of what form of suspicion it may be, email attachment, an email from someone you might not know or your computer performance getting slower than usual, you must always consult your IT support team. You must ensure that you are safe rather than sorry. 

Conclusion

What is online safety and why is it important? Permitting the employees access to the internet from work might offer some advantages when considering the communication and research. However, it can open opportunities for your company to get exposed to various cyber threats and this is where cyber safety tips for employees are most useful. 

A variety of threats lurk online starting from the con artists who use email and the Web to trick users into giving up their personal information to the malicious software that can track and steal information or corrupt important official documents. Thus, cyber safety at work is essential that can help you and your company to avoid threats and keep your business absolutely safe from outsiders. You can also take help from one of the best cyber safety companies.


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